QuickBooks Online Intensive II – Accounts Payable
Duration: 5 Hours
Level: Beginner → Intermediate
Format: Live Human Online Intensive with Hands-On Labs
Environment Used: Intuit QuickBooks Online Test Drive (Accountant View)
Intensive Schedule (5 Hours)
Session 1: Accounts Payable Foundations
What Accounts Payable represents
Cash vs accrual impact on payables
How A/P appears on the Balance Sheet
Common A/P problems and red flags
Lab 1:
Review Accounts Payable balances
Identify open bills and vendor balances
Trace A/P totals to the Balance Sheet
Session 2: Vendor Setup and Expense vs Bill Workflows
Vendor records and organization
Expenses vs bills: when to use each
Category-based vs item-based posting
Impact on cash flow and reporting
Lab 2:
Review vendor setup
Enter expenses and bills
Compare expense vs bill posting behavior
Validate Profit & Loss and Balance Sheet impact
Session 3: Paying Vendors and Managing Cash Flow
Bill payments vs direct expenses
Partial payments and credits
Checks, electronic payments, and clearing balances
Understanding payment timing
Lab 3:
Pay vendor bills
Apply vendor credits
Review vendor balances and payment history
Trace payments to bank-related accounts
Session 4: Managing A/P Issues and Cleanup
Duplicate bills and overpayments
Unapplied credits and payments
Vendor balance discrepancies
Correction strategies
Lab 4:
Identify common A/P issues
Resolve duplicate or incorrect postings
Clear unapplied vendor credits
Revalidate vendor balances
Session 5: A/P Reporting and Validation
Accounts Payable Aging Summary and Detail
Vendor Balance Detail
Reconciling A/P to the Balance Sheet
Using reports to confirm accuracy
Lab 5:
Review and customize A/P reports
Drill into vendor balances
Validate end-to-end A/P accuracy
Identify next-step cleanup actions
Intensive Description
QuickBooks Online Intensive II is a comprehensive, hands-on deep dive into Accounts Payable, designed to help participants confidently manage vendor balances, control cash flow, and ensure accurate expense reporting.
This intensive goes beyond entering bills and expenses and focuses on end-to-end payables logic. Participants learn how vendor setup, bills, expenses, payments, and credits all interact—and how errors in any area can distort financial statements.
All instruction, demonstrations, and labs are completed using the QuickBooks Online Test Drive account in Accountant View, ensuring a realistic environment without risk to live company data.
By the end of the intensive, attendees will be able to confidently manage payables, diagnose common A/P issues, and validate that Accounts Payable balances are accurate and reliable.
Lab & Exercise Structure
Each lab is:
Instructor-led with live explanation
Scenario-based and realistic
Focused on cause-and-effect accounting logic
Performed in the QuickBooks Online Test Drive (Accountant View)
Labs mirror real-world payables challenges faced by businesses and bookkeepers.
Who This Intensive Is For
QuickBooks Online users managing vendor bills and expenses
Bookkeepers responsible for Accounts Payable
Business owners wanting better control over cash flow
Anyone cleaning up or validating vendor balances
What You’ll Gain
Mastery of Accounts Payable workflows
Confidence managing bills, expenses, and payments
Ability to identify and fix A/P issues
Clear understanding of A/P reporting and validation
Other QuickBooks Online Intensives
This intensive focuses on the vendor / payables side of QuickBooks Online.
Additional QuickBooks Online intensives expand on this foundation by covering:
Banking and reconciliation
Period-end cleanup and closing
Fixed assets and long-term liabilities
End-to-end QuickBooks Online mastery
QuickBooks Online Intensive II ensures Accounts Payable is clean, accurate, and trustworthy—so expenses, cash flow, and reporting all make sense.
