QuickBooks Online Event IV – Vendors and Expenses
Duration: 1 Hour
Level: Beginner
Format: Live Human Online Event with Guided Demonstrations
Environment Used: Intuit QuickBooks Online Test Drive (Accountant View)
Event Schedule (1 Hour)
Welcome & Quick Review
How sales activity connects to expenses and vendorsTopic 1: Understanding Vendors in QuickBooks Online
Who vendors are and how they’re trackedTopic 2: Expense and Bill Workflows
How money going out is recordedTopic 3: Live Demonstration
Entering expenses and bills in Accountant ViewWrap-Up, Q&A & Next Steps
Event Description
QuickBooks Online Event IV focuses on vendors and expenses, showing how costs, purchases, and payables are recorded in QuickBooks Online. This live session explains how vendor records, expense transactions, and bills work together to ensure expenses are categorized correctly and reflected accurately in financial reports.
Rather than treating expenses as simple entries, this event emphasizes how vendor transactions affect profitability and cash flow. You’ll see how expenses post to the Chart of Accounts through items or categories and how different workflows impact reporting.
All demonstrations are performed using the QuickBooks Online Test Drive account in Accountant View, providing a consistent and risk-free environment for learning real-world workflows.
By the end of the hour, you’ll understand how QuickBooks Online tracks money going out of the business and how vendor activity appears on financial statements.
Topic Areas
Topic 1: Vendor Records in QuickBooks Online
Learn how QuickBooks organizes vendor information, tracks balances, and maintains transaction history. We’ll discuss best practices for setting up and managing vendors.
Topic 2: Expenses vs Bills
Explore the difference between entering expenses and bills, when to use each workflow, and how they affect cash flow and reporting. This section focuses on understanding decision points rather than memorizing steps.
Topic 3: Live Vendor & Expense Walkthrough
Watch a guided walkthrough of entering expenses and bills using the QuickBooks Online Test Drive (Accountant View). You’ll see how transactions affect vendor balances and financial reports.
Who This Event Is For
QuickBooks Online users recording expenses
Business owners tracking costs
Bookkeepers managing accounts payable
Anyone wanting clarity on vendor workflows
What You’ll Gain
Understanding of vendor setup and management
Insight into expense and bill workflows
Confidence entering vendor transactions
Preparation for accurate expense reporting
Other QuickBooks Online Events
This 1-hour event focuses on the expense side of QuickBooks Online.
Additional QuickBooks Online events expand on this foundation by covering:
Payments and deposits
Banking and reconciliation
Payroll and liabilities
Financial reporting and analysis
QuickBooks Online Event IV ensures expenses are recorded correctly—supporting accurate profit reporting and better financial decisions.
