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QuickBooks Online Webinar IV – Journal Entries

Duration: 3 Hours
Level: Early Intermediate
Format: Live Human Online Webinar with Guided Labs
Environment Used: Intuit QuickBooks Online Test Drive (Accountant View)

Webinar Schedule (3 Hours)

Session 1: Understanding Journal Entries in QuickBooks Online

  • What journal entries are and why they exist

  • When journal entries should (and should not) be used

  • How journal entries differ from forms (invoices, bills, expenses)

  • Impact on financial reports

Lab 1:

  • Review existing journal entries in the Test Drive account

  • Identify which accounts are affected

  • Trace journal entries to the Balance Sheet and Profit & Loss

Session 2: Creating and Posting Journal Entries

  • Debit and credit fundamentals (QuickBooks context)

  • Posting to Balance Sheet vs Profit & Loss accounts

  • Using memos, names, and dates correctly

  • Common posting mistakes and how to avoid them

Lab 2:

  • Create basic journal entries

  • Post adjustments to income and expense accounts

  • Review the impact on reports

  • Reverse and correct entries when needed

Session 3: Real-World Journal Entry Scenarios

  • Accruals and adjustments

  • Reclassifications and corrections

  • Owner contributions and distributions (high level)

  • Safeguards and best practices

Lab 3:

  • Enter common real-world adjusting journal entries

  • Validate results using financial reports

  • Compare journal entry results to form-based workflows

  • Confirm balances and reporting accuracy

Webinar Description

QuickBooks Online Webinar IV focuses on journal entries, a critical tool used to make adjustments, corrections, and accruals in QuickBooks Online. In this hands-on webinar, participants learn how journal entries work, when they are appropriate, and how to use them responsibly without disrupting reporting accuracy.

Rather than treating journal entries as a shortcut, this webinar emphasizes accounting intent and discipline. Participants see how journal entries affect financial statements and how improper use can create reporting issues.

All demonstrations and labs are completed using the QuickBooks Online Test Drive account in Accountant View, providing a safe environment to explore powerful accounting workflows.

By the end of the webinar, attendees will be able to confidently create, review, and validate journal entries—and know when not to use them.

Lab & Exercise Structure

Each lab is:

  • Instructor-guided with live explanation

  • Scenario-based and accounting-focused

  • Designed to reinforce proper usage

  • Performed in the QuickBooks Online Test Drive (Accountant View)

Labs mirror real bookkeeping and accounting adjustment scenarios.

Who This Webinar Is For

  • Attendees of QuickBooks Online Webinars I–III

  • Bookkeepers and accounting staff

  • Business owners working with accountants

  • Anyone unsure when journal entries are appropriate

What You’ll Gain

  • Clear understanding of journal entries in QuickBooks Online

  • Confidence creating and reviewing adjustments

  • Ability to validate journal entry impact on reports

  • Protection against common posting mistakes

Other QuickBooks Online Webinars

This webinar focuses on controlled accounting adjustments.
Additional QuickBooks Online webinars expand on this foundation by covering:

  • Banking, downloads, and reconciliation

  • Period-end cleanup and closing

  • Bad debt and write-offs

  • End-to-end financial reporting

QuickBooks Online Webinar IV ensures adjustments are done correctly, intentionally, and safely—not as guesswork.